Fully Managed Kanboard
as a Service

Agency Kanboard installs typically hold one project per client, with strict isolation between them. Time tracking is the load-bearing feature: agencies that bill by the hour need the rollup to come out clean at month-end, without rebuilding it from memory.

Standard

GDPR Article 28 processor obligations when handling EU client data; the kind of vendor-controls review larger enterprise clients tend to run as part of procurement.

DANIAN config

Per-client board isolation via project-level permissions; LDAP or OAuth2 sign-on tied to the agency's identity provider; audit trail retained via the Kanboard activity feed.

Workflow

One project per client. Swimlanes per phase (Discovery → Design → Build → Review). Time tracking on every task feeds a billable-hours export at month-end.

Quantifiable

A 10-person agency on Trello Premium pays around $1,200/year for seats. The same agency on DANIAN pays €108/year for managed hosting, with time tracking included rather than billed as a $10/user/month add-on.

Marketing teams use Kanboard as the campaign pipeline and the studio operations board, with structural separation between client-facing campaign work and internal scheduling. WIP limits do real work here because the failure mode is starting four campaigns and finishing one.

Standard

GDPR Article 6 lawful-basis tracking when client briefs include data on identifiable persons.

DANIAN config

Multi-board structure with the campaigns board separate from studio operations. WIP limits configured at 3 per column to enforce focus. Outbound webhook to the studio's analytics dashboard.

Workflow

Campaign pipeline as a swimlane per client; approval gates as subtasks; designer-handoff fires an automatic action when "Ready for review" reaches the approval column.

Quantifiable

A 6-person studio retiring Asana Starter at $10.99/user/month saves roughly $791/year on tooling alone, with no per-board or per-guest charge.

Kanboard is the right shape for hospital administrative workflow tracking — appointment scheduling backlogs, document-collection pipelines, billing-follow-up queues — and the wrong shape for anything involving clinical decision-making or patient records, which belong in an EHR. The boards we run for this industry are scoped accordingly.

Standard

GDPR Article 9 handling for special-category data; non-clinical administrative workflows only. Patient-record systems remain in the hospital EHR.

DANIAN config

Strict regional deployment in the country of administration. LDAP or SSO tied to the hospital identity provider. Encrypted database backups; encrypted backups at rest.

Workflow

Patient-intake task pipelines — appointment scheduling, document collection, billing follow-up — with role-based access via Kanboard's user groups. Clinical content stays out.

Quantifiable

A 25-person admin team on per-seat SaaS at $10/user/month pays $3,000/year; on DANIAN the same team pays €108/year flat. This is operational practice, not a compliance attestation — buyers who need attested certifications today should consult a certified provider.

University and lab Kanboard installs sit between two requirements that don't usually appear together — student-record confidentiality on the one hand and grant-funded data-sovereignty on the other. The DANIAN deployment region is the single decision that does most of the work in resolving both.

Standard

FERPA-equivalent confidentiality norms for student records; GDPR for EU research institutions; data-sovereignty requirements for grant-funded work.

DANIAN config

Country-specific deployment region per funder requirements. Department-level project isolation. LDAP integration with university identity systems.

Workflow

PhD thesis trackers with milestone subtasks; teaching-assistant workload boards with WIP caps; research-grant deliverable tracking via due-date automatic actions.

Quantifiable

A 40-researcher lab on per-seat tooling at $12/user/month pays $5,760/year. On DANIAN, the same lab can run three Kanboard instances (research, teaching, administration) for €324/year total.