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COMPARISON

DANIAN vs proprietary SaaS.

The subscriptions a small business runs — a password manager, a CRM, analytics, automation, team chat, scheduling, forms — almost all have a mature open-source equivalent.

DANIAN runs that equivalent for you: the same job, on your own instance, with your data under your control and humans doing the setup, for a flat €9 per app per month. Proprietary SaaS charges per seat and keeps your data in its system. This page shows the same tools, side by side, with what each one costs.

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The shape of the bill

The difference isn't only price — it's what you're paying for and who holds your data. Proprietary SaaS rents you access per seat, on the vendor's servers, under the vendor's terms. DANIAN runs the open-source version of the same tool as a managed app: one flat price per app no matter how many people use it, the data on your own instance and exportable any time, and the software stays yours because it's open-source. Browse the apps on the catalog.

 Two ways to run the same tool 

What each one actually is.

This isn't open-source-as-compromise. For most everyday business software, the open-source app does the same job — the real differences are the price shape, who holds the data, and who keeps it running.

DANIAN

A curated catalog of 150+ open-source applications, hosted and looked after for a flat €9 per app, per month — Vaultwarden, EspoCRM, Matomo, n8n, Mattermost, Nextcloud, Mautic, PeerTube and more. Each app runs on its own instance with hardened container isolation, guaranteed resources and isolated networking, and you keep terminal and file-manager access through the dashboard. The database the app needs, daily off-site backups, security patches, hardware and monitoring are all included, alongside human-on-call support. Choose any of 21 datacenter regions across six continents for your data.

FLAT €9/APP    NO PER-SEAT FEE
YOU OWN THE DATA    HUMAN SETUP

Best fit: small teams replacing one or more SaaS subscriptions who want the same tools, their own data, and a predictable bill.

Proprietary SaaS

The hosted subscription tools most teams start with — a password manager, a CRM, an analytics suite, an automation platform, a chat app. They're typically polished, quick to start, and rich in integrations, and the vendor runs everything. In exchange, pricing is usually per user per month, so the bill grows with the team; the data lives in the vendor's system under their terms, with export often limited; and if you stop paying, access usually stops with it. For many teams they're a fine starting point — the questions are cost at scale, data ownership, and lock-in.

PER-SEAT PRICING    VENDOR HOLS DATA
POLISHED & QUICK    LOCK-IN RISK

Best fit: teams that need a specific proprietary feature or integration, or want a vendor to own every part of the product.

 What you pay now → €9 

The same job, by category.

Common subscriptions and their open-source equivalent on DANIAN, grouped by what they do. SaaS prices are a representative small-team tier, verified June 2026; each carries a source. Some tools are free at the tier shown — there the saving isn't euros, it's your data and your time, and we say so.

WHAT YOU PAY NOWTHEIR PRICERUN INSTEADDANIANYOU SAVE
PASSWORD MANAGER
1Password Business
$7.99/user · 5 seats1
≈ €37/moVaultwarden€9≈ €28/mo
WEB ANALYTICS
Google Analytics 4
free + tag & consent work2
€0 + your timeMatomo€9your data stays yours
AUTOMATION / WORKFLOWS
Zapier Professional
2,000 tasks/mo tier3
≈ €64/mon8n€9≈ €55/mo
TEAM CHAT
Slack Business+
$15/user · 10 seats4
 ≈ €138/mo Mattermost €9 ≈ €129/mo
CRM
HubSpot Marketing Hub Pro
+ one-time $3,000 onboarding5
Salesforce Sales Cloud
Pro Suite $100/user · 5 seats6
Pipedrive
Growth $39/seat · 5 seats7
≈ €819/mo

 ≈ €460/mo

≈ €179/mo
EspoCRM/Twenty
€9
≈ €810/mo

≈ €451/mo

≈ €170/mo

CUSTOMER SUPPORT / LIVE CHAT
Intercom
Advanced $85/seat · 5 seats8
Zendesk Suite Team
$55/agent · 5 agents9
Freshdesk
Growth ~$17/agent · 5 agents10
≈ €391/mo

 ≈ €253/mo

≈ €78/mo
Chatwoot

Chatwoot

FreeScout
€9

€9

€9 
 ≈ €382/mo

≈ €244/mo

≈ €69/mo

EMAIL MARKETING / NEWSLETTERS
Mailchimp Standard
~2,500 contacts11
Substack
free, ~13–16% of revenue12
≈ €55/mo

 % of revenue
 Mautic
 €9
≈ €46/mo

 keep your revenue
DATABASE / SPREADSHEET / NO-CODE
Airtable Team
$20/seat · 5 seats13
Notion Business
$20/seat · 5 seats14
 ≈ €92/mo

≈ €92/mo
NocoDB or Baserow

BookStack
 €9

€9
 ≈ €83/mo

≈ €83/mo

FORMS & SURVEYS
Typeform
Plus, 1,000 responses/mo15
SurveyMonkey
Team Advantage, 3-user floor16
 ≈ €46/mo

≈ €83/mo
Formbricks

 LimeSurvey
 €9

€9
 ≈ €37/mo

≈ €74/mo

SCHEDULING & BOOKING
Calendly Teams
$16/seat · 5 seats17
Doodle
group polls & booking18
 ≈ €74/mo

≈ €41/mo
EasyAppointments

 Rallly
 €9

€9
 ≈ €65/mo

≈ €32/mo

PROJECTS & TASKS
Asana Starter
$10.99/user · 5 seats19
Monday.com Standard
$12/seat · 5 seats20
Trello Premium
$10/user · 5 seats21
≈ €51/mo

 ≈ €55/mo

≈ €46/mo
OpenProject or Vikunja

 OpenProject

Wekan or Kanboard
€9

€9

€9 
≈ €42/mo

 ≈ €46/mo

≈ €37/mo

TIME TRACKING
Toggl Track
Starter $9/user · 5 seats22
 ≈ €41/mo Kimai €9≈ €32/mo 
FILES, DOCS & E-SIGN
Dropbox Business
$15/user · 5 seats (3-user floor)23
Google Workspace
Business Standard $14/user · 5 seats24
DocuSign
Business Pro $40/seat · 3 seats25
≈ €69/mo

 ≈ €64/mo

≈ €110/mo
Nextcloud

 Nextcloud + OnlyOffice

DocuSeal
€9

 €18

€9
≈ €60/mo

 ≈ €46/mo

≈ €101/mo

PHOTOS & DOCUMENTS
Google Photos / cloud storage
2 TB plan26
≈ €9/mo  Immich €9 your photos, your server
Run five of these as appsoften €300–1,500/mo5 apps on DANIAN€45a flat, predictable bill

SaaS prices are a representative small-team tier (default 5 seats; 10 for team chat), shown at the annual rate where one exists, converted at roughly €0.92 to the dollar. Vendors change pricing often — recheck before you commit. DANIAN is €9 per app; the one €18 row pairs two apps for a like-for-like office suite.

  1. 1Password Business: $7.99/user/month, billed annually; 5 seats ≈ $40 ≈ €37. 1password.com/business-pricing (verified June 2026).
  2. Google Analytics 4 is free; the real cost is the tag and consent-management setup and the fact that the data lives with the provider. Matomo gives the same web-analytics job on your own instance. marketingplatform.google.com/about/analytics.
  3. Zapier Professional, 2,000-task tier ≈ $69/month billed annually ≈ €64. Task-based, not per-seat. zapier.com/pricing (verified June 2026).
  4. Slack Business+: $15/user/month billed annually (raised from $12.50 in 2025); 10 seats ≈ $150 ≈ €138. slack.com/pricing (verified June 2026).
  5. HubSpot Marketing Hub Professional: $890/month billed annually (includes 3 seats, 2,000 contacts), plus a one-time $3,000 onboarding fee in year one. ≈ €819/mo. hubspot.com/pricing/marketing (verified June 2026).
  6. Salesforce Sales Cloud Pro Suite: $100/user/month; 5 seats ≈ $500 ≈ €460. salesforce.com/sales/pricing (verified June 2026).
  7. Pipedrive Growth: $39/seat/month billed annually; 5 seats ≈ $195 ≈ €179. pipedrive.com/en/pricing (verified June 2026).
  8. Intercom Advanced: $85/seat/month billed annually; 5 seats ≈ $425 ≈ €391, before per-resolution AI charges. intercom.com/pricing (verified June 2026).
  9. Zendesk Suite Team: $55/agent/month billed annually; 5 agents ≈ $275 ≈ €253. zendesk.com/pricing (verified June 2026).
  10. Freshdesk Growth: about $17/agent/month billed annually; 5 agents ≈ $85 ≈ €78. freshworks.com/freshdesk/pricing (verified June 2026).
  11. Mailchimp Standard at ~2,500 contacts ≈ $60/month ≈ €55; scales with contact count. mailchimp.com/pricing/marketing (verified June 2026).
  12. Substack has no subscription fee but takes 10% of each paid subscription, plus payment-processing fees — roughly 13–16% of revenue in total. Listmonk runs your newsletter on your own instance with no revenue cut. support.substack.com.
  13. Airtable Team: $20/seat/month billed annually; 5 seats ≈ $100 ≈ €92. airtable.com/pricing (verified June 2026).
  14. Notion Business: $20/seat/month billed annually; 5 seats ≈ $100 ≈ €92. notion.com/pricing (verified June 2026).
  15. Typeform Plus: $50/month billed annually (1,000 responses/mo, up to 3 users) ≈ €46. typeform.com/pricing (verified June 2026).
  16. SurveyMonkey Team Advantage: $30/user/month billed annually with a 3-user minimum ≈ $90 ≈ €83. surveymonkey.com/pricing (verified June 2026).
  17. Calendly Teams: $16/seat/month billed annually; 5 seats ≈ $80 ≈ €74. calendly.com/pricing (verified June 2026).
  18. Doodle Team: about $8.95/user/month billed annually; a small team ≈ €41. doodle.com/en/premium (verified June 2026).
  19. Asana Starter: $10.99/user/month billed annually; 5 seats ≈ $55 ≈ €51. asana.com/pricing (verified June 2026).
  20. Monday.com Standard: $12/seat/month billed annually (3-seat minimum); 5 seats ≈ $60 ≈ €55. monday.com/pricing (verified June 2026).
  21. Trello Premium: $10/user/month billed annually; 5 seats ≈ $50 ≈ €46. trello.com/pricing (verified June 2026).
  22. Toggl Track Starter: $9/user/month billed annually; 5 seats ≈ $45 ≈ €41. (Free up to 5 users on the basic tier.) toggl.com/track/pricing (verified June 2026).
  23. Dropbox Business Standard: $15/user/month billed annually with a 3-user minimum; 5 seats ≈ $75 ≈ €69. dropbox.com/business (verified June 2026).
  24. Google Workspace Business Standard: $14/user/month; 5 seats ≈ $70 ≈ €64. The €18 DANIAN figure pairs Nextcloud with OnlyOffice for a like-for-like files-plus-documents suite. workspace.google.com/pricing (verified June 2026).
  25. DocuSign Business Pro: $40/seat/month billed annually with a 3-seat practical floor ≈ $120 ≈ €110. docusign.com (verified June 2026).
  26. Consumer cloud photo storage at the 2 TB tier is around €9/month. Here the saving isn't the cash — it's that with Immich the photos sit on your own instance instead of the provider's. Pricing varies by provider.

 Where DANIAN wins 

Four differences beyond the sticker.

The euro gap is the obvious part. These four are the ones that compound — as the team grows, as the data piles up, as the years pass.

A flat price, not a per-seat meter

Most SaaS charges per user per month, so every hire raises the bill on every tool at once. DANIAN charges per app — €9, flat — and adding people to that app costs nothing extra. A five-person Vaultwarden and a thirty-person one are the same price. The more your team grows, the wider the gap.

Your data, on your own instance

With proprietary SaaS your data lives in the vendor's system under their terms, and export is often limited. On DANIAN each app runs on its own instance with its own database; you can export everything, any time, and because the software is open-source it keeps working no matter what. Leaving is always an option you control — which is the opposite of lock-in.

One bill, not a dozen renewals

A typical small business runs a password manager, a CRM, analytics, automation, chat, forms, and scheduling — each its own subscription, its own renewal, its own per-seat creep. Run them as apps and it's one flat line per app on one invoice, with no surprise tier jumps when you add a person or cross a usage threshold.

A human does the setup and the move

Switching tools is usually the hard part, and it's where most people stall. DANIAN's 24/7 chat does the actual work: the DNS edit, the SSL and email setup, the first import of your existing data. You don't need to be technical, and you're not handed a migration guide and left to it.

 Honest read 

Where proprietary SaaS is the right pick.

Open-source isn't the answer to everything, and pretending otherwise would be the wrong advice. Two cases where a proprietary subscription genuinely fits better — and two where DANIAN clearly does.

You depend on one specific proprietary feature

If your workflow leans on a particular integration, a polished mobile app, or an AI feature only the proprietary tool has, that can be worth paying per seat for. Check what you actually rely on before switching. If it's there, stay on the SaaS.

 USE THE SAAS 

You want the vendor to own everything

Some teams would rather one vendor build, run, and answer for the whole product, and never think about which app is hosted where. That's a legitimate preference, and proprietary SaaS is built around it. If that's you, the subscription earns its price.

 USE THE SAAS 

Your team is growing and the per-seat bill is too

If you're watching a subscription climb with every hire and feeling the renewal creep, a flat €9 per app — no matter the headcount — turns that curve into a flat line. The bigger the team, the more it saves. Use DANIAN.

 USE DANIAN 

You want your data and an exit that's always open

If owning your data and never being locked in matters — being able to export everything and leave, with the software still yours because it's open-source — that's the heart of what DANIAN offers, with a human to help you set it up. Use DANIAN.

 USE DANIAN 

 Real-world math 

One small team, the everyday stack.

A five-person business running the tools most teams run: a password manager, a CRM, analytics, automation, and team chat. Here's the monthly shape each way — same five jobs, different bill.

On DANIAN — five managed apps

YOUR MONTHLY INVOICE

Vaultwarden (password manager) - €9

EspoCRM/Twenty (CRM) - €9

Matomo (analytics) - €9

n8n (automation) - €9

Mattermost (team chat) - €9

Databases, backups, setup - Included

Cost of adding a 6th person - €0

Effective monthly €45

Flat, per app, regardless of headcount. The data is yours and exportable any time.

On proprietary SaaS — five subscriptions

YOUR MONTHLY INVOICE

Password manager1 - ≈ €37

CRM7 - ≈ €179

Analytics2 - free + your time

Automation3 - ≈ €64

Team chat (10 seats)4 - ≈ €138

Cost of adding a 6th person - every tool goes up

Effective monthly ≈ €420+

Using a mid-range CRM here, not the enterprise tier — with HubSpot or Salesforce in that row the total runs past €700–1,200/month. Each tool is its own renewal and its own per-seat increase, and the data sits with each vendor. Prices verified June 2026 — re-check before relying on them.

Same tools, different terms

Keep the tools. Own the data. Pay a flat price.

Proprietary SaaS is often the easy first choice — polished, quick to start, and someone else's problem to run. For some teams and some features, that's the right call, and this page is honest about which. But the bill grows with every seat, the data lives in the vendor's system, and leaving gets harder the longer you stay.

DANIAN runs the open-source version of the same tools as managed apps: the password manager, the CRM, the analytics, the automation, the chat — each on your own instance, your data exportable any time, a human doing the setup, for a flat €9 per app. Same jobs, done the same way day to day, on terms that favour you instead of the renewal. Pick the side that matches whether you want to rent access or own the tool.

Pick proprietary SaaS when…

You depend on a specific proprietary feature or integration, or you'd rather one vendor build and run the entire product end to end.

Pick DANIAN when…

You want the same everyday tools without the per-seat climb, your own data with an exit that stays open, and a human to set it all up for a flat €9 per app.

Questions

What buyers ask before they switch.

For most everyday business tools, yes. The open-source apps in DANIAN's catalog cover the same jobs as the common subscriptions — a password manager, a CRM, analytics, automation, team chat, forms, scheduling, file storage.

They're mature projects used by large organisations, not toys. Where a proprietary tool has a specific feature you depend on, it's worth checking before you switch; for the core of what most small teams use every day, the open-source version does the job. 
Because the two are priced on different things. Most SaaS charges per user per month, so the bill grows every time you add a person.

DANIAN charges per app — a flat €9 a month for the app itself, the database it needs, daily off-site backups, and support — and adding team members to that app doesn't change the price. A five-person password manager and a thirty-person one are both €9. 
It means the app and its database are yours, running on your own instance, and you can export everything and leave whenever you want — the software is open-source, so it keeps working regardless of us.

With most proprietary SaaS, your data lives in the vendor's system under their terms, export is often limited, and if you stop paying you can lose access to it. On DANIAN the data is yours to take with you, and we'll help you do it. 
Sometimes a little, sometimes nothing. Proprietary tools are often more polished at the edges — a slicker mobile app, a specific integration, an AI feature. The open-source equivalents cover the core job well and improve quickly, and you gain control of your data and a flat price.

The honest answer is to trial the app against your real workflow for a week and see; if a feature you need is missing, you'll know before you switch. 
The price is the same: €9 per app. Most of these open-source apps don't license per seat, so a thirty-person team on a managed Vaultwarden, EspoCRM, or Mattermost is still €9 for that app.

That's where the gap against per-seat SaaS gets widest — the more people you add, the more a per-seat subscription costs and the more a flat €9 saves. 

DEPLOY IN YOUR REGION

21 datacenter locations on six continents

Pick the region closest to your users.

United States, Germany, Finland, Singapore, Australia, Brazil, Canada, Netherlands, UK, Spain, Italy, France, Sweden, Malaysia, India, Japan, Mexico, Poland, South Korea, Chile, South Africa and more coming soon

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Run the math against your own subscriptions.

Pick a tool you pay for now, spin up the open-source version, and try it against your real workflow for a week. No card to start, cancel anytime.
21 datacenter locations · 6 continents
Daily off-site backups · Full data export