Fully Managed Kimai
as a Service

Operational standard: Data residency requirements in customer contracts. Many enterprise contracts now require that customer data not leave a chosen jurisdiction — closing off vendors who route through a single home region.

DANIAN configuration for this app: SAML 2.0 to Azure or Google Workspace; per-project rates with user-level overrides; webhook plugin to post invoiced periods to Slack; CSV export pre-formatted for QuickBooks Online or Xero. Region picked at signup from 21 datacenter locations.

Workflow: Sprint = Project, story tag = Activity. End-of-sprint Reports view produces a draft invoice; PM reviews and clicks to email. Audit log retains every edit, which is useful when a fixed-bid project gets a scope challenge.

Quantifiable: A 10-developer shop logging 30 billable hours per developer per week generates roughly 15,600 timesheet entries per year and ~$1.5M revenue at a $100/hour blended rate.

Operational standard: AIA Document B101 — the standard form of agreement between owner and architect — treats fees as phase-billed across Schematic Design, Design Development, Construction Documents, Bidding, and Construction Administration. The phase a time entry is logged against matters for the invoice; getting it wrong delays payment.

DANIAN configuration for this app: Each AIA phase configured as an Activity on the Project. Per-phase fee schedules entered as fixed-price project rates. The Lockdown plugin freezes entries once a phase has been invoiced — accidental backdated edits to a closed phase are blocked at the database level.

Workflow: Designer logs against the active phase; the PM uses the working-hours account view to track fee burn against the contracted phase fee.

Quantifiable: A mid-size architecture project runs 1,500–4,000 logged hours across phases. A single project generates ~3,000 entries; a firm with 8 active projects sees ~24,000/year.

Operational standard: UK solicitors operate under the SRA Accounts Rules, which require contemporaneous time records sufficient to substantiate fees on a bill of costs. US firms operate under ABA Model Rule 1.5(a), which requires fees to be reasonable with time-record support. Both regimes require records that survive scrutiny if challenged.

DANIAN configuration for this app: Customer = client, Project = matter (matter number stored in project metadata), Activity = task code drawn from the LEDES L100, L200, and L300 series. Audit log enabled. Lockdown plugin freezes timesheet entries once an invoice has been issued; later edits are recorded as adjustments, not silent rewrites.

Workflow: Solicitor enters 6-minute increments — Kimai's per-customer rounding rules support this natively. Monthly bills produced as narrative timesheet PDFs with task codes resolved to plain-English descriptions.

Quantifiable: A solicitor billing 1,400 chargeable hours per year typically produces 5,000–9,000 individual entries — six-minute units batched into longer tasks at billing time.

Operational standard: US federal grant recipients are governed by 2 CFR Part 200.430(i), which requires time-and-effort records allocating each employee's effort across funding sources, certified after the fact. Records must remain auditable for three years post-award.

DANIAN configuration for this app: Customer = funder, Project = grant award, Activity = work package. Cost-allocation tags as additional metadata. Working-time account tracks total committed effort against the grant's funded FTE. The Kimai project itself recognises this segment with a non-profit pricing tier on its hosted Cloud — managed dedicated hosting follows the same pattern with more control.

Workflow: Researcher logs daily against grant codes. Quarterly export feeds the Federal Financial Report (SF-425) or the funder's required template. The export plus the audit log together substantiate the after-the-fact certification.

Quantifiable: A 20-person lab on three concurrent federal grants generates ~21,000 timesheet entries per year, all of which must remain auditable for the full retention window.